How to self-sign a document as an administrator?
Updated
by
Chris Storms
As an administrator, you can sign a document in HR Selfservice in two ways:
- Either by using the self-sign function.
This allows you, as an administrator, to quickly sign a document. - Or by adding yourself as one of the signatories of the document.
In this case, signing works in the same way as for any other signatory.
This article describes the first option.
To be able to self-sign a document, you have to be administrator of Documents.
To sign an existing document (i.e. a document already uploaded in HR Selfservice Documents)
- Go to the Employees tab.
- Choose the menu Documents.
- Go to the document you want to sign.
Documents in a public folder or in the folder expenses or absences cannot be signed.
- Select the document
- Click on Signature at the bottom of the page
- Select Self-sign.
- Choose the signing method
More info about the different signing methods can be found here. Checkbox is not available in case of self-signing.
- Indicate on the document where you want the signature to be placed.
The rectangle turns green as soon as it is large enough. Use the arrows to go to the next/previous page. - Click Sign
After choosing to sign manually or with itsme/eID, you are redirected to the (external) e-signing platform. - Follow the instructions and sign the document.
- After signing, you are redirected back to HR Selfservice. The document is now signed.
Afterwards, if you wish, you can send the document to other signatories for signing, just like any other document.
To sign a new document (i.e. a document not yet uploaded in HR Selfservice Documents).
- Go to the tab Employees.
- Choose the menu Documents.
- Open a Personal folder
- Click on Signature at the bottom of the page
- Select Self-sign new document
Documents in a public folder or in the folder expenses or absences cannot be signed.
- Upload a new document.
- Choose the folder where you want to save the document.
- Click on Next.
- Choose the signing method.
More information about the different signing methods can be found here. Checkbox is not available in case of self-signing.
- Indicate on the document where you want the signature to be placed.
The rectangle turns green as soon as it is large enough. Use the arrows to go to the next/previous page. - Click Sign
After choosing to sign manually or with itsme/eID, you are redirected to the (external) e-signing platform. - Follow the instructions and sign the document.
- After signing, you are redirected back to HR Selfservice. The document is now signed.
Afterwards, if you wish, you can send the document to other signatories for signing, just like any other document.