How do I manage expenses that are reimbursed directly (not via salary)?

Updated by Chris Storms

HR Selfservice allows you to indicate which expenses you have already reimbursed. This only applies to expenses that are not reimbursed via the salary. For this, you must be an expense administrator.

  • Go to the Employees tab
  • Choose your own name from the list.
  • Click on Expenses to be processed

Note: only expense types defined with direct payout will be visible here.

The screen now shows the approved, not yet paid expenses per employee. Next to the name of each employee you will find his/her account number. For each expense, the general ledger number for correct booking.

Select the check mark for an expense line and click Mark as processed to remove the expense line from the

list.

The total per employee is calculated based on the ticked expense lines.

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