Assets

15 articles

​How to start with HR Selfservice assets?

HR Selfservice Assets allows you to keep track of which employee has which "material". "Material" can be very broad. For example laptop, software licences, smartphone, safety shoes, clothing, helmet,…

Updated by Chris Storms

​What is HR Selfservice Assets?

HR Selfservice Assets allows you to keep track of which employee has which "material". "Material" can be very broad. For example laptop, software licences, smartphone, safety shoes, clothing, helmet,…

Updated by Chris Storms

Deleting or modifying asset types.

Once you have created an asset type (with the corresponding characteristics), you may want to change it later on. You can manage your asset types under the Organisation tab and then Asset Settings. H…

Updated by Chris Storms

Set expiry dates and reminders for assets

You can also enter an expiry date for an asset E.g. when a software licence needs to be renewed or insurance expires.

Updated by Chris Storms

Assigning an asset to an employee.

An asset (e.g. a laptop) is typically assigned to an employee. But you can also have (temporarily) un-assigned assets, e.g. the laptop of an employee who has left the company. Assigning a new asset (…

Updated by Chris Storms

Decommissioning an asset

When an asset is no longer available (e.g. a laptop that is broken beyond repair), you can decommission this asset. The asset will then no longer be assigned to an employee. Find the asset Either via…

Updated by Chris Storms

How do you create a new asset type?

General. An asset type is a template that you set up in which you define what information you want to keep about this type of asset. Using this template, you then create actual assets of this type, s…

Updated by Chris Storms

Copying an asset to another employee

You may want to assign a similar asset to an employee without havoing to enter all charateristics all over again. For example, an access badge where only the number is different, or a laptop where on…

Updated by Chris Storms

What is the difference between an asset and an asset type?

An asset is based on an asset type (a template), but with the concrete properties of this specific asset filled in. Whereas in an asset type you indicate which properties can be entered in which form…

Updated by Chris Storms

Assignments and assignment history

HR Selfservice allows you to keep track of to which employee an asset was assigned. You can view the assignment history of an asset on the Assignments menu You have the possibility to keep comments h…

Updated by Chris Storms

Withdrawing an asset

When an asset is no longer assigned to an employee, you can withdraw it. If an asset will never be used again (e.g. a laptop that is irreparably broken), it is better to decommission it completely fr…

Updated by Chris Storms

Finding an asset

Go to the Organisation tab. Choose Assets overview. Use the search field (free text) or the filters in the drop-down menus. If you know to whom the asset has been assigned, you can use the Assets men…

Updated by Chris Storms

Who can do what in assets?

As an employee. This depends on the access rights to assets that you have given to the employee. These are set under the tab Organisation > Access rights Has no access The menu Assets is not visible…

Updated by Chris Storms

How can I create an (Excell) report on my assets?

Go to the Reporting tab. Choose Assets.

Updated by Chris Storms

Hide an asset or a property of an asset from an employee.

An employee with access to assets can view his/her own assets. However, you might want a certain type asset or a certain property of an asset (e.g. its price) not to be visible to an employee. You ca…

Updated by Chris Storms

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